A guide for social science journal editors on easing into open science

Abstract

Journal editors have a large amount of power to advance open science in their respective fields by incentivising and mandating open policies and practices at their journals. The Data PASS Journal Editors Discussion Interface (JEDI, an online community for social science journal editors: www.dpjedi.org) has collated several resources on embedding open science in journal editing (www.dpjedi.org/resources). However, it can be overwhelming as an editor new to open science practices to know where to start. For this reason, we created a guide for journal editors on how to get started with open science. The guide outlines steps that editors can take to implement open policies and practices within their journal, and goes through the what, why, how, and worries of each policy and practice. This manuscript introduces and summarizes the guide (full guide: https://0-doi-org.brum.beds.ac.uk/10.31219/osf.io/hstcx).

Background

Many research practices that were previously considered acceptable, or even normative, in the social sciences are now widely recognized to work against our collective goal of establishing a cumulative knowledge base rooted in rigorous evidence. Issues with credibility have been documented across different disciplines [1,2,3,4,5,6,7], and there is increasing awareness that many scientific incentives actively encourage, reward and propagate poor research and statistical methods [8, 9]. Indeed, existing scholarly practices have strong roots in a deeply embedded problematic research culture that favors quantity over quality of research products, “positive” results, and flashy findings, all occurring within a hierarchical, status-based system [10].

To overcome many of these issues, open science (also referred to as “open research” or “open scholarship”) has been advanced as an alternative model for science and one that will better contribute to our collective goals and build a more reproducible scientific knowledge base. Yet, knowledge of open science principles and practices remains uneven across different social scientific constituencies. The purpose of the present article is to focus on a particularly important constituency – journal editors – by providing a guide that will help them to adopt open science practices in their journals.

Open science is a broad term that does not have a single agreed upon definition, with different definitions foregrounding different aspects of the scientific ecosystem. For example, the UNESCO Recommendation on Open Science [11] adopts a broad definition that highlights the system of knowledge production:

“…open science is defined as an inclusive construct that combines various movements and practices aiming to make multilingual scientific knowledge openly available, accessible and reusable for everyone, to increase scientific collaborations and sharing of information for the benefits of science and society, and to open the processes of scientific knowledge creation, evaluation and communication to societal actors beyond the traditional scientific community. It comprises all scientific disciplines and aspects of scholarly practices, including basic and applied sciences, natural and social sciences and the humanities, and it builds on the following key pillars: open scientific knowledge, open science infrastructures, science communication, open engagement of societal actors and open dialogue with other knowledge systems.” (https://unesdoc.unesco.org/ark:/48223/pf0000379949)

In contrast, the Framework for Open and Reproducible Research Training [12] defines open science more narrowly toward specific behaviors of researchers:

“An umbrella term reflecting the idea that scientific knowledge of all kinds, where appropriate, should be openly accessible, transparent, rigorous, reproducible, replicable, accumulative, and inclusive, all which are considered fundamental features of the scientific endeavor.” [13].

Underlying these definitional differences are shared values in the conduct and dissemination of science, and the need to move toward the principles and behaviors of open science has been widely recognized across the sciences. Research communities across many disciplines have begun to develop stronger norms inspired by open science, including psychology [2, 14,15,16], genetics [17], biomedicine [18], animal behavior [4, 19], economics [20,21,22,23,24], education [21, 25,26,27,28,29], political science [30], public health [31, 32], science and technology studies [33], scientometrics [34], and sociology [35, 36], among others (see ([37]). Despite some progress, all stakeholders in the system need to do better at adopting and implementing open science practices, and our focus is on how to help editors accomplish this.

Over the last two decades, the operational procedures of scholarly social science have been substantially modified to facilitate the goals of open science [10, 14, 38]. However, the shift toward open science remains a work-in-progress. Recognizing that open science is fundamentally about behaviors, various established theories of behavior change, including the Behaviour Change Wheel [39] and Theoretical Domains Framework [40], have been applied to understand how to increase uptake of open science among researchers [41, 42] and journal editors [43]. It is clear that multiple institutional stakeholders – funders, disciplinary associations, data repositories, universities, publishers, preprint servers, and journals – have the capacity to influence how research is conducted by enacting one or more of these strategies [44, 45].

Among the different stakeholders, journals are in a strong position to foster open science practices. They are particularly influential institutions in the academic ecosystem because they are a major vehicle for organizing and disseminating academic communications, promoting knowledge, and producing success signals for individual researchers [46]. This influence has not always been beneficial to science, as journal policies and practices are one source of a problem that open science is meant to address (for example publication bias), but it is precisely this capacity to incentivize and shape scholarly behavior which now offers a broad opportunity to promote transparency and openness.

The degree of power that journal editors have to enact change in policies varies considerably across journals, as publishers and scientific societies often play central roles in setting policies. Nevertheless, journal editors are in a position to be a major influence on policies that can help move disciplines toward more rigorous open science and improve research culture. Most obviously, journals’ mandates to authors can make publication conditional on following open science practices [14]. Less directly, journals can include processes that endorse, encourage, and reward open science, such as promoting replication, offering the Registered Reports publishing model, and encouraging preprinting. Journals that instantiate open science can also be opinion leaders in their respective disciplines, helping to make the practices more visible and customary.

With this potential in mind, the Transparency and Openness Promotion (TOP) Guidelines [14] were developed to provide tools (including template policy text) to help journal editors adopt open science policies within their journals. The TOP Guidelines are a resource for editors, covering many areas of open science (data citation; data, materials, and code transparency; design and analysis; preregistration; replication) currently available in English, Spanish, Portuguese, and Finnish (https://www.cos.io/initiatives/top-guidelines). In a separate but related initiative, the Center for Open Science (COS) ranks journals on their adherence to these guidelines via the TOP Factor, a metric that has been proposed as an alternative to citation-based metrics such as the Journal Impact Factor [47, 48].

Whereas the TOP Guidelines and TOP Factor provide a good deal of information for and about journals, there are at least two gaps that the current paper hopes to fill. First, TOP covers a very limited set of behaviors that, while useful, do not cover the full spectrum of open science practices (for example topics related to open and transparent peer review, open access, and encouraging diversity). Second, although the TOP Guidelines provide information on the different standards (the what, including template policy text), they do not focus on why editors should implement these standards, how editors should implement the procedures and practices that uphold the policies, and the worries (and associated mitigations) they may have about implementing these new procedures and practices. Some recent work has begun to explore these questions (for example [43, 49], but this work has been focused on the limited scope of the TOP Guidelines. Thus, our focus in the present guide is to expand the range of open science considerations for journal editors to the broad spectrum of issues that may be relevant across the social sciences, while still maintaining a connection to TOP where relevant.

Accordingly, the purpose of the present guide is to help editors “ease into open science” by providing information on the what, why, how, and worries associated with adopting a broad range of open science initiatives at their journals (see an example for Registered Reports in Table 1 and a list of key topics covered in Fig. 1). This approach was modeled on Kathawalla et al.’s guide [50] for graduate students and their advisors. We hope that the present article will prove similarly useful for editors given their pivotal role in the scientific ecosystem. Editors are typically overburdened with multiple roles and obligations, including responsibilities as researchers, teachers, managers, and members of their individual scientific communities. Indeed, editorial positions are typically taken on in addition to other “regular” work, often for little or no compensation. Thus, this guide is especially well-catered to the majority of editors who have limited time to dedicate to editing, and even less time for designing and implementing new journal policies and practices.

Table 1 An example table of one of 37 policy/practices from the full guide

Fig. 1

Key topics covered in the full guide

We intend for the present guide to be useful in at least two ways. First, it provides straightforward descriptions of open science policies, procedures, and practices, as well as guidance and signposted resources for how to implement them, with consideration of their potential challenges and costs. When making recommendations, we rely on findings from science studies research where they are available, but not all recommendations are evidence-based. Instead, some of them draw upon our own experiences as authors, peer reviewers, and journal editors. We hope that this guide will help to encourage future empirical studies on the effects of different policy changes (for example randomized controlled trials) where they have not yet been conducted.

Second, we reject an “all or nothing” approach to open science. Different journals will have different needs, resources, audiences, governance structures, and any number of other factors that will determine which open science practices they do or do not want to adopt. The current guide is designed so that editors can follow a “buffet approach” to implementing open science initiatives [60], whereby editors can pick and choose whatever makes sense for their journal, resources, and field. The number of possible reforms is large and can potentially feel overwhelming, and so we stress the need to “ease in” and adopt reforms as feasible.

Guide development

This guide emerged collaboratively, led by leadership from the Journal Editors Discussion Interface (JEDI; https://dpjedi.org), a Data Preservation Alliance for the Social Science (Data-PASS; http://www.data-pass.org) initiative. Data-PASS is a voluntary partnership of organizations created to archive, catalog, and preserve data used for social science research. Data-PASS was initially formed with the goal of its members providing a shared catalog of holdings, and serving as alternative venues should a member be unable to continue preserving data. Over time, Data-PASS’s members have also collaboratively developed and implemented additional supporting resources for open science. For example, between 2016 and 2020, Data-PASS held a series of workshops, bringing together social science journal editors and representatives from Data-PASS to discuss issues surrounding open science in journal editing. In 2021, NSF funding facilitated the launch of JEDI – an online forum where social science journal editors can ask and answer questions, share information and expertise, and build a fund of collective knowledge. JEDI is composed of a Google group of several hundred members that functions as a listserv and a collection of resources (https://dpjedi.org/resources) compiled from conversations in the group.

While discussion of any editorial function or concern is encouraged, a large focus of conversations on the listserv (and therefore also the resources collection) has been on journal open science initiatives. In May 2022, we held a workshop focused on open science and the future of scholarly publishing that had over 100 registrants (“May the force be with you: Resources to help journal editors advance their fields”: https://dpjedi.org/events/may-the-force-be-with-you). This workshop resulted in many valuable additions to our resource collection. However, due to the bottom-up nature of how the resources had been collected, there was large variation in the amount, quality, and type of content for different topics. Therefore, a gap was identified for a comprehensive guide for social science journal editors on open science initiatives. This guide was originally conceptualized by a small team from JEDI leadership: Priya Silverstein (previous JEDI community manager), Moin Syed (past JEDI steering committee member), and Colin Elman (PI on the NSF grant supporting JEDI, and ex officio steering committee member).

A first draft of this guide was written by Priya Silverstein. This draft formed the starting point for a hackathon (a type of goal-focused participatory workshop; [61]) at the 2022 annual meeting of the Society for the Improvement of Psychological Science (SIPS) where approximately 20 contributors came together to draft around 30 sections, covering a wide range of journal open science initiatives. This was a largely psychology-focused team, and so following the hackathon, the guide was opened up for contributions from the JEDI steering committee. The JEDI steering committee is composed of 13 invited members: six representatives from the data repositories included in Data-PASS and one editor each from anthropology, criminology, economics, education, political science, psychology, and sociology. After the JEDI steering committee contributed to the guide, it was opened up for contributions from the wider JEDI community of over 400 members, including editors from across the social sciences and “Scholarly Knowledge Builders” (JEDI topic experts in different aspects of open science, metascience of peer review, and publishing). Priya Silverstein took the lead in integrating contributions, comments, and edits until a long-form guide had been finalized (see [62] for the full guide). The current paper serves as a shortened summary of the full guide, including the initiatives that we believe are relatively easy to implement and/or likely to apply to most (or many) social science journals. JEDI has now received further funding and, as part of its expansion and continuation, the full guide will continue to be expanded and updated regularly.

Summary of the guide for social science journal editors

In this summary, we have grouped the initiatives included in the full guide into three categories: those relating to the principles of Transparency, Credibility, and Accessibility. These are not to be taken as rigid categories. Rather, this categorization scheme is to emphasize that within open science there are different goals that can be achieved through different initiatives. Many of the initiatives will work towards more than one of the principles, as well as other principles that we do not specifically emphasize here (for example Reproducibility). Moreover, some of the initiatives have the potential to have differential impact on the principles, and thus could possibly be in conflict with one another (for example open peer review should increase transparency, but could reduce accessibility if some authors or reviewers are reluctant to engage in the practice). In what follows, we briefly review each of the three principles, and highlight select entries from the full guide to provide further explanations of the initiatives, the benefits of adopting them, the potential concerns that might arise, and their mitigations. Each emboldened initiative has its own dedicated table in the full guide.

Transparency

The principle of transparency pertains to researchers being honest and forthcoming about all aspects of the scientific process [13]. For researchers, transparency involves disclosing all theoretical, methodological, and analytic decisions made throughout the research cycle. Similarly, transparency for journals and editors involves documentation and availability of all phases of the publication cycle. Behaviors in support of transparency are meant to reduce the knowledge asymmetry between producers and consumers of research, allowing the latter to make more informed judgments about research quality [63]. Journal editors are well-positioned to advance initiatives that support transparency among researchers and at the journals themselves. The full guide details several specific initiatives, but here we briefly summarize a small number that have seen widespread adoption and are relatively straightforward to adopt.

First, journals can encourage or mandate that authors Share Data (either alongside an empirical manuscript or through publishing a Data Descriptor), Share Code, Share Materials associated with their study (i.e. the different measures, stimuli, and procedures that were used to produce the findings reported in the article), and/or require Adherence to Methodological Reporting Guidelines (using transparency standards to specify specific elements of study design which should be disclosed). These initiatives allow interested parties to reproduce the study findings, reuse research components, fit alternative models, catch errors, and critically evaluate research decisions and outcomes more rigorously.

There are many different options for journals to facilitate authors’ sharing data, code, and materials, ranging from informal incentives to formal mandates. For example, journals can offer open data and open materials badges as a way of incentivising sharing (although note that the efficacy of badges is still debated, see for example [64]). However, studies have found that data indicated as “being available upon request” rarely are actually available in practice [65]. Journals could instead implement policies to make acceptance conditional upon direct links to open data, code, and materials (although, note, even having policies to mandate data and code sharing do not mean that analyses are reproducible [66]). Journals can then decide whether they will check whether the shared materials are complete or not (is this the responsibility of the author or of the journal). For editors, it is obviously more resource intensive to check whether materials are complete, so this step is only possible if the journal has the personnel, time, and money to do this. Alternatively, the guidelines to authors can include information about the sharing of such research components and clear instructions that outline their responsibility to ensure these are complete.

Sharing data, code, and materials is a useful first step for promoting transparency, but even if fully available, researchers could have engaged in undisclosed data-dependent decision-making (for example questionable research practices such as p-hacking), and thus full transparency is still not realized. Registration, sometimes also called preregistration (see [67]) can bolster transparency and involves creating an accessible, time-stamped plan that details the study research questions and/or hypotheses, design, and analysis. Journals can incentivise preregistration through offering a preregistration badge to articles that meet set criteria [68]. Journals can also require a statement specifying whether or not a study has been preregistered, require that, if a study was preregistered, the preregistration protocol is available for peer review, or require preregistration for all empirical work. Editors may worry that preregistration is not relevant to their particular field or methodology, but there are now options for preregistration across a wide variety of disciplines and types of research (for example exploratory and confirmatory research, quantitative and qualitative; [69, 70], though there may be variations in how preregistration is used within different epistemologies.

Taking this practice a step further, journals can adopt the Registered Reports (RR) publishing format [57]. RRs are a publishing format where initial peer review is performed on a study protocol before data collection and/or analyses are conducted. Accepted Stage 1 manuscripts are given ‘In-Principle Acceptance’ (IPA), moving the focus to the process of research and away from the results [13, 71]. The Center for Open Science provides resources for editors wanting to adopt RRs in their journal (see “Resources for Editors” and “FAQ” tabs on the Registered Reports page: https://www.cos.io/initiatives/registered-reports), and more than 300 journals currently offer this publishing format. These resources include email templates for all key sections, submission templates, and journal policy guidelines. Editors may worry that RRs are not necessary or relevant to their discipline, but they can be conducted in any field that follows a research workflow which begins with study planning and design. Journals can also participate in Peer Community In Registered Reports (PCI-RR), which offers free and transparent pre- and post-study recommendations by overseeing the peer review of RR preprints (see https://rr.peercommunityin.org/). PCI-RR accepts submissions proposing either the analysis of new data or pre-existing data using levels of bias control, and is therefore a suitable format for studies at any stage of the research process. The peer review is conducted independently of journals by expert ‘recommenders’ and this is endorsed by a growing list of journals that accept PCI-RR recommendations (known as ‘PCI-RR friendly’ journals). So, journal editors can outsource part, or all, of the peer review process.

Turning to journal-focused rather than author-focused initiatives that support transparency, journals can adopt Transparent Peer Review, in which they make the peer review reports, editorial decisions [72], and author reply letters openly available alongside published manuscripts. Instituting transparent peer review will require that the online publishing platform allows this logistically, or the materials can be uploaded as supplementary materials. Sometimes a distinction is made between transparent peer review, where the content of the review process is made open, and Open Peer Review, where the reviewers’ identities are made open as well. Open peer review comes with additional concerns; for example, some people are concerned that reviewers will be treated unfairly for giving unfavorable reviews or that open identities will enable bias and retaliation. For a balanced scoping review of the pros and cons of open peer review, see [73].

Credibility

The principle of credibility refers to the degree of trustworthiness or believability of research findings. Whereas transparency focuses on making the research process and products open to evaluation, credibility relates to the evaluations of these processes and products for their quality. In many ways transparency is a necessary, but not sufficient, condition for credibility [74]. That is, sharing data and materials, or preregistering a study, do not enhance credibility of findings on their own, but allow for a fuller assessment of it. Behaviors in support of the principle of credibility are aimed at increasing the trustworthiness of a study, or body of research. Here, we highlight three initiatives aimed at encouraging the credibility of published research.

First, journals can explicitly encourage the submission of Replication Studies. Replication studies are a broad class of studies that can vary in motivation and procedure, but generally refer to a study for which any outcome would be considered diagnostic evidence about a claim from prior research [75]. Publishing replication studies enhances credibility because they are informative about how well previously observed results hold up in new and different settings. Although researchers have to conduct replications in order for journals to publish them, journals have a long and notorious history of discouraging the submission of replication studies in favor of novel findings [76, 77]. Instead, journals can make explicit that they encourage replications through clear language in their guidelines, and/or through implementing “the pottery barn rule” [78], whereby journals agree to publish a direct replication of any study previously published in their journal.

A particularly useful format for receiving replication studies is via the aforementioned Registered Reports publishing format. From the journal side, Registered Reports promote credibility because they signal that the journal evaluates and selects articles for publication based on their conceptualization and methods, and not based on the perceived novelty or potential impact of the findings. This format is well-suited to replication studies because it requires clear statements of the criteria that will substantiate a claim of replication before the results are known, thus combatting interpretative bias. Another solution to combatting interpretive bias is to have Results Masked Review, where the replication has been completed but only the introduction and methods are initially reviewed. Results masked review can be an especially useful route for publishing replication studies that have been completed but previously file-drawered.

Replication studies are seen as one important, even if currently limited, behavior that can increase the cumulativeness of scientific findings, contributing to the “self-correcting” nature of science. Contrary to the meaning inherent in the term “self-correcting,” science does not, in fact, correct itself [79], and is instead “other-correcting” [71]. People must actively work to correct the scientific record, and in this regard, journal editors can play a key role. It is incumbent on editors to act swiftly and prudently when Handling Corrections (updating an article to correct something and/or publishing an erratum or corrigendum) and Retractions (indicating that previously-published articles should no longer be relied upon). Retraction best practice can include outlining the specific reasons and timeline/history of retractions, and ensuring that there is a link to an open access version of retraction information on the manuscript webpage [80]. Beyond those behaviors that are in response to problems that arise, journals can commit to Publishing Scientific Critique [81], which involves publishing peer-initiated critical discourse related to specific research articles previously published in the same journal. The decision of whether to go for a retraction, correction, or publishing scientific critique can be made based on how serious the issue is with the original article (note that this can be difficult to determine in practice as people will disagree on how serious the issue is). Corrections should be reserved for changes that do not unequivocally undermine the findings of the original article (for example the labels of two groups on a graph have been swapped by mistake, but the conclusions still stand), whereas retractions should be reserved for changes that do (for example, the labels of two groups on a graph have been swapped by mistake, but the conclusions were based on the incorrectly labeled graph and so the data actually support the opposite conclusion). Post-publication critique can either stand alone (if there is room for nuance and disagreement), or can be accompanied by a correction or retraction (if the authors of the critique have found an error in the original manuscript). In the eventuality that an article is also retracted, the post-publication critique can still be published to aid transparency and document the article's history.

Accessibility

The principle of accessibility pertains to ensuring that all who are interested are able to consume, evaluate, and otherwise interact with research products and processes. Much of the discussion around accessibility in scientific publishing focuses on Open Access, which refers to articles being made freely available and reusable. Open access can take many forms, including Green Open Access (when the work is openly accessible from a public repository), Gold Open Access (when the work is immediately openly accessible upon publication via a journal website), and Platinum or Diamond Open Access (a subset of Gold OA in which all works in the journal are immediately accessible after publication from the journal website without the authors needing to pay an article processing charge [APC]) (Parsons et al., 2022). The emphasis on open access intersects with the desire to be inclusive to a diverse range of people, especially those from under resourced groups.

A strong initiative that both journal editors and authors can take to facilitate accessibility is through the integration of Preprints, which is a broad term that refers to versions of manuscripts posted to publicly-available repositories (e.g., arXiv, bioRxiv, PsyArXiv, SocArXiv). The term “preprints” applies to papers that have not (yet) been submitted for publication in a journal or are currently under review at a journal. “Preprints” can also be used to describe author-formatted versions of articles already published in a journal [82]. This latter category is more aptly labeled as “postprints,” yet are commonly referred to as preprints nevertheless. Even if a journal does not provide their own open access option, allowing authors to post preprints ensures that the research is accessible by everyone. Journals should allow authors to post the final accepted version to allow readers access to the most up-to-date version of a manuscript.

A behavior that is more directly in line with the inclusivity aspect of accessibility is Supporting Language Editing, which involves checking and correcting papers’ grammar, spelling, usage, and punctuation to ensure the meaning is understood by the intended audience. The ability to report on scientific findings via publication should not be overly inhibited due to reasonable limitations in written expression. For example, publishing in English language journals can be a barrier for researchers for whom English is not a first language, and supporting language editing is a way to support researchers if/when they write manuscripts in English. One way of implementing this is that existing publishing fees can be made to include editing services [83].

Finally, diversifying the journal editorial team can increase accessibility by providing leadership roles to scholars from under-represented backgrounds and countries. Diversifying the journal editorial team can be accomplished in at least two ways. An easy, low-effort approach is to issue an Open Call for New Reviewers, in which the journal makes clear that they seek to diversify the pool of reviewers that the editorial team relies on. This approach can be extended to search for new members of the editorial team as well, rather than relying on pre-existing networks that are prone to bias. These calls can be as simple as an open form linked on the journal’s website and social media accounts (if available). However, the process to become an editor at a journal is not transparent, which can be even more of a barrier for those people who come from historically excluded groups or from academic environments that contain fewer current editors, as they will not have access to this “hidden curriculum”. A more intensive approach is to develop a program focused on Editorial Fellowships/Training, which involves helping to train new associate/action editors from under-represented backgrounds. For example, the American Psychological Association now offers editorial fellowships at several of their journals, whereby fellows act as action/associate editors for a number of manuscripts over the year, with regular mentorship from a more experienced editor and financial compensation for their time.

Considerations for implementing open science initiatives

The purpose of the present guide is to help editors implement a broad spectrum of open science initiatives at their journals. In the full guide, we provide straightforward descriptions of open science policies, procedures, and practices. We also detail what the initiative involves, why it should be implemented, how it can be implemented, and potential worries that could arise. We urge editors consulting this guide to endorse the “buffet approach” to open science [60] and not try to do too much at once, but rather to pick and choose the initiatives that make the most sense for the journal and the field. In the present paper we have highlighted a few of the key initiatives that editors could adopt, but the full guide includes over twenty other open science initiatives. Of course, even the full guide is not exhaustive; other actions by editors may increase openness and transparency at their journals. Moreover, as more metascientific research is conducted, we hope that we will also be able to better evaluate the effectiveness of many of these recommendations, especially across journals with different emphases (methodological, disciplinary, etc.).

We acknowledge that there are potential pitfalls surrounding some of the initiatives that we propose, which is why we felt it important to include a discussion of “worries” associated with each initiative in the full guide. For example, it is important to acknowledge that a more open science is not always a more equitable science [84,85,86,87,88,89]. In particular, it is possible that peer review with open identities (where the identities of reviewers are disclosed) could lead to reviewers being treated unfairly for giving unfavorable reviews, or to opening up the potential for bias or retaliation [90,91,92]. Openness is a value, but we have several other scientific values including but not limited to equity, diversity, speed, and cost-effectiveness. Editors will often have to make tradeoffs when deciding which initiatives to implement, in line with the values of their journal, scientific society (if associated with a society), and field [93].

Some of the worries we discuss are field or methodology specific. Particularly, social science employs a variety of methodologies which are often divided into “quantitative” and “qualitative.” It is important to remember, however, that these umbrella groups are largely labels of convenience, and that each, in turn, involves a range of approaches to data generation and analysis. In quantitative social science, for example, articles based on the statistical analysis of administrative data are likely to present different open science challenges than field experiments. Similarly, qualitative social science might involve a range of methods and epistemic commitments, such as ethnography, ordinary language Boolean process tracing, and Qualitative Comparative Analysis (QCA), which differ on data generation, the role of algorithmic analysis, and whether data are presented in tabular or textual form [94,95,96].

While open science needs to acknowledge and accommodate this heterogeneity, it also offers opportunities for different communities to learn from each other [97]. For example, while preregistration was pioneered in experimental research, in some circumstances qualitative researchers might benefit from its use [98, 99]. Similarly, positionality statements – statements used to contextualize the researcher and research environment [13, 100] – have been common in some varieties of qualitative research for several years, but are only just beginning to be considered a useful tool for quantitative research [101]. We also note that there are areas where there is ongoing debate about the possibility or usefulness of adopting certain open science initiatives for qualitative research. For example, some argue that replication should be encouraged in qualitative research [102], whereas others argue that there are still open questions about whether replication is possible, desirable, or even aligned with the epistemic foundations of qualitative research [85, 103]. Regardless of the perceived epistemic value of replications [85, 104], we believe it is non-controversial to suggest that journals should be open to publishing them, and surely should not have a policy that explicitly disallows them.

There is also debate about the advantages and disadvantages of open qualitative data, including the ethical considerations in making such data discoverable [105,106,107]. Although there is much to consider, qualitative data should not be automatically excluded from open data requirements [59]. While there will be some cases where data cannot or should not be shared (due to regulatory constraints imposed by law, the specifics of IRB approval, or ethical concerns), even sensitive data can sometimes be shared [108, 109] specifically with a reviewer or data editor solely for the purposes of review and who agrees to not make the data more widely available. Much “restricted secondary data” can be accessed by others, just not without restriction, and this can be clearly stated in a Data Availability Statement. The Qualitative Data Repository (https://qdr.syr.edu/) has many resources regarding qualitative data sharing, including how to manage access as necessary, which helps to balance participant privacy and researcher access. Note, issues around sensitive and restricted data sharing can also apply to quantitative data.

As an editor it is important to find the balance between adopting “easy” open science initiatives and thinking critically about whether and how these initiatives apply to your journal's particular field and/or methodologies. Guidelines need to “clearly articulate the kinds of research to which they apply” [97]. It can also be helpful to highlight initiatives that your journal has actively decided not to adopt, along with the reasons for this decision, for full transparency. Stakeholder engagement around proposed initiatives is important, especially if editors are worried about the reception or that they may be inadvertently burdening certain types of authors [45, 110].

More generally, we recognize that many factors will affect the logistics of adopting different initiatives. In particular, the administrative structure of a journal will be paramount in determining capacity for open science initiatives. Journal staffing may comprise any combination of editor-in-chief, associate editor(s), managing editor, or editorial assistant(s), and even roles like data editor, methodological transparency editors (see https://www.sree.org/research-transparency), and open science advisors. Individuals in these roles will have varying levels of the necessary experience, education, capabilities, expertise, and time allocated to create and implement open science initiatives. When developing new open science initiatives, editors should consider whether and how the existing administrative structure of their journal can support their implementation. They may also consider providing training and professional development for current staff, hiring new staff with appropriate qualifications, and/or creating opportunities for interested individuals to contribute (for example positions on an open science committee).

The institutional structure of the journal (whether it is associated with an academic society, a large publisher, both, or none) may also impact the creation and implementation of open science initiatives. Independent journals may find it easier to make changes to their policies as they do not need approval of publishers or scientific societies that sponsor the journals, but they may also have fewer financial resources for implementation. Some academic societies (for example the American Psychological Association: https://www.apa.org/pubs/journals/resources/open-science) and publishers (for example University of California Press) have encouraged open science policies and practices, and may offer support such as model policy language, ready-to-go widgets added to submission platforms, article templates with dedicated sections for disclosing open science practices, and access to paid platforms for data and code sharing. Journals affiliated with an academic society may have more hurdles to approve new initiatives compared to non-affiliated journals; however, being affiliated with a society might also make it harder to discontinue such initiatives, which is useful for making long-term change that is not limited only to the current editorial cohort. Indeed, editorial turnover can be a major barrier to not only maintaining the open science initiatives that were implemented, but also to ensuring that the initiatives are being carried out by people with sufficient background knowledge and motivation to oversee their effectiveness.

Changing funder requirements (for example Plan S from cOAlition S: https://www.coalition-s.org) and government regulations (for example the United States Office of Science and Technology Policy “Ensuring Free, Immediate, and Equitable Access to Federally Funded Research”) will have an impact on how editors may weigh the importance of adopting some of these initiatives. For example, with many funders requiring that outputs must be open access, editors may need to assess their journal’s current open access options if they wish to still remain a credible outlet for research in their field. In addition, technological innovations will make certain initiatives easier to adopt. For example, as cloud-based solutions for sharing data and code packages become the norm, the difficulty of reproducing analyses should decrease, which will in turn lessen the time and financial burden for a journal implementing pre-publication verification.

It is important to acknowledge that the technological landscape in publishing is ever-evolving. There will be topics we have not included that may become very important areas of social science journal editing in the near future. For example, the impact of large language models (LLMs, such as ChatGPT and Google’s Bard) on scholarly publishing is just beginning to be discussed [111,112,113], and yet ChatGPT has already been listed as an author on several research papers [114]. Cacciamani et al. are working together with academic and publishing regulatory organizations to develop guidelines for accountable reporting and use of LLMs in scientific research. Until more detailed guidelines are available, journals may emphasize that the use of LLMs should be declared on submission [111] and that ultimately authors are always responsible for the content of their submissions [113]. It is possible these tools could aid inclusivity by allowing researchers to easily improve the language used in their manuscripts before submission (a task that currently adds a large burden for non-native speakers of English, see [115]). It is also possible that LLMs could be used to facilitate the editing process (by, for example, highlighting key points that come up from multiple reviewers of the same paper). Future iterations of our full guide are likely to include a dedicated section on LLMs once further guidance is available.

Conclusion

This guide provides an overview to help editors make informed decisions about the options available for increasing openness and transparency at their journal. In our discussion of increasing openness in science, we have focused on journals because this is a guide for journal editors. However, there are several other stakeholders who wield power to implement open science initiatives – including but not limited to – funders, research institutions, academic societies, and scholarly communication organizations such as publishers, preprint servers, and data repositories. Even sticking within scientific publishing, many other approaches may be impactful, ranging from incremental innovations within the current system to completely revolutionizing scientific knowledge dissemination. For example, some people argue for journals to play only a curatorial role, even without making accept or reject decisions [116]. Others argue that articles should be published and reviewed on preprint servers, and dedicated preprint peer review services should decide whether articles do or do not deserve to receive an endorsement or recommendation [117]. At the most “extreme” end of this spectrum, some argue that journals are unnecessary altogether (for example see The Unjournal: https://globalimpact.gitbook.io/the-unjournal-project-and-communication-space/).

Our guide keeps within the “incremental innovation” section of this spectrum, although some entries in the full guide are more disruptive to the current publishing model (for example breaking off from a traditional publisher and starting an independent journal). While advocating for a scientific knowledge dissemination revolution is beyond the scope of this article, we encourage readers to reflect on the scientific values underpinning our guidance and what an alternate scientific knowledge dissemination landscape could look like that is fully in line with these values. Editors should pursue options that make the most sense for their communities, taking into account the logistics of adopting different policies and practices, including the journal's scope, set up, and financial resources. Editors have an important role to play in the adoption of open science, in which they are supported by this abbreviated guide, the full guide [62], and the JEDI community.